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	Altstadtzimmer		130 €		80 €		205 €		155 €
	Genesis alpha		320 €		200 €		420 €		300 €
	Genesis beta		500 €		300 €		700 €		500 €
	Genesis alpha+beta		800 €		500 €		1000 €		700 €
	Herrenhäuser Stuben		180 €		105 €		310 €		180 €
	Loccumer Saal		260 €		155 €		410 €		230 €
	Luthers Lesekemenate		130 €		80 €		205 €		155 €
	Symposion		800 €		500 €		1000 €		700 €
	Komplettes Tagungszentrum: Genesis + Symposion + Foyer 50qm		1500 €		1000 €		2500 €		1500 €

A minimum value for the consumption of food and drink will be agreed. A calculation will be made of the total amount of food and drink consumed. In the event that the value of food and drink consumed falls below the minimum agreed value based on the number of participants then the financial shortfall will be added to the room rental charge.
As an alternative we can offer you an all inclusive flat rate for the comsumption of food and drink combined with the room rental.

Scope of contractual arrangements
1. - These terms and conditions relate to the rental of conference, banqueting and meeting rooms within the boundaries of the hotel for the purpose of conducting events such as banquets, conferences and seminars and the provision of related services by the hosting hotel.
2. - The sub rental of any of the rented floor space or any other property belonging to the hotel and any rented facilities within the hotel as referred to in section 1.- above including but not limited to invitation to interviews or events involving the sale of articles or any other products require the prior written approval of the hotel.
3. - The terms and conditions of the event manager are only valid and applicable when agreed between the hotel and the event manager.

Contract validity, contract partners and liability
1. - The contract takes effect when confirmed by the hotel direct to the event manager. The event manager and the hotel are then party to the contract.
2. - In the event that the client is not the event manager or in case the event manager delegates the organisation of the event to a third party then the third part accepts and is bound by the same contractual responsibility and liability as the event manager.
3. - The hotel accepts its liability and responsibility under the terms of the contract. This liability is limited, with the exception of standard hotel services, to cases of gross negligence. In general the event manager is obliged to inform the hotel in good time of any situation arising which could result in a financial loss for the event manager.

Service, Prices and Payment
1. - The hotel is committed to provide the services booked by the event manager and agreed by the hotel.
2. - The event manager is obliged to pay the hotel the agreed price for the services provided. This includes expenditures and outlay made by the hotel to third parties relating to the agreed services provided by the hotel.
3. - The agreed price for the services to be provided by the hotel include VAT. In the event that the period between contractual agreement between the hotel and the event manager transcend/exceeds a period of four months and if in this period the price of such services to be provided by the hotel has increased, then in such circumstances the price for the services may be increased commensurately by the hotel by up to 10% of the full contract price.
4. - Hotel invoices which do not quote a specific time for payment are deemed to be due and payable without deduction within 10 days of the date of the invoice. In the event that payment is not made within the specified period allowed the hotel is entitled to charge interest on the amount of the invoice at a rate calculated equivalent to 8% over the then pertaining Bank Discount Rate quoted by the German Central Bank (Bundesbank). The event manager has the right to prove that the damage is lower than stated, the hotel likewise has he right to prove that the damage is higher than stated.
5. - The hotel has the right at any time to demand an adequate down payment for services to be provided. The amount of any down payment or payment instalments and dates when such payments are to be made will be set out in the contract between event manager and hotel.

Hotel Withdrawal from Contract
1. - In the event that an advance payment is not made within a specified grace period set by the hotel, with accompanying warning of the contractual consequences of non payment, the hotel may treat the non payment as a breach of contract on the part of the event manager and after expiry of the grace period the hotel would be entitled to withdraw from the contract if it so chose.
2. - Furthermore the hotel would be entitled to withdraw from the contract on the basis of factually justifiable grounds such as but not limited to any one of the following reasons:
3. - Unforeseeable act of God which would make the fulfilment of the contract conditions impossible
4. - Following submission of misleading statements or false declarations of the event manager, events which are to take place which prove to have a different purpose and identity as those originally presented to the hotel, which could result in a disruption to the normal activities of the hotel or present a security threat or damage the standing and reputation of the hotel
5. - The hotel is obliged to inform the event manager immediately of its intention to exercise its right to withdraw from the contract
6. - In such circumstances the event manager has no right to claim compensation against the hotel, except in cases where the hotel has exercised wilful misconduct and gross negligence.

Event Manager Withdrawal from Contract
1. - In the event of a cancellation of the contract later than 12 weeks before the event begins the hotel has the right to charge the full room rental costs for the rented rooms (calculated on the basis of the current hotel price for full day rental but excluding any calculation for food and catering).
2. - In the event that the event manager cancels the above referred to contract within a period spanning from 8 weeks to 4 weeks before the starting date of the event then in such cases the hotel has the right to invoice the event manager for up to 35% of the agreed food and catering costs in addition to the claim for full rental costs referred to above. Cancellation by the event manager later than 4 weeks prior to the beginning of the event would give rise to a claim of 70% of the agreed costs of food and catering services agreed between the hotel and the event manager in addition to the full rental charges as referred to above.
3. - For the purpose of calculating a claim in respect to the cost of the catering services the following formula would be used: Banqueting Menu price x the number of participants. In cases where no menu price had been agreed between the hotel and the event manager the calculation for compensation would be based on the cheapest price rate or a three course meal currently on offer by the hotel for event management.
4. -Cost disbursement savings in respect of points 2 and 3 above have already been taken into account. The event manager has the right to prove that the damages are lower than stated; the hotel similarly has the right to prove that the damages are higher.

Changes in the number of event participants and/or changes to the event period
1. - A change in the number of participants exceeding 5% to the number of agreed participants must be informed not later than 5 working days before the beginning of the event to the banqueting department in the hotel. Furthermore the approval of the hotel has to be obtained.
2. - A reduction in number of participants by up to a maximum of 5% will be taken into account in calculating the invoiced amount and the invoiced mount will be educed by maximum of up to 5%. Should the reduction in the number of participants exceed 5% of the original number of participants booked by the event manager then the reduction to the invoiced amount will still be limited to a maximum of 5%.
3. - In case more participants are catered for than originally booked by the event manager then the invoiced amount will be calculated on the exact number of participants catered for.
4. - Should the change in the number of participants registered for the event exceed 10% or more than originally contracted then he hotel has the right to recalculate he agreed price and in addition at its sole discretion to change the meeting room(s) within the hotel where the event is to be staged.
5. - Should the event start later than planned or end later than planned and contractually agreed without the approval of the hotel then the hotel is entitled to calculate and invoice additional costs, except in circumstances where the hotel itself is responsible for the time lag involved.
6. - For events which finish after 24.00 hours the hotel will make an additional charge, to be invoiced separately, to compensate for the higher staff costs. The calculation will be based on the agreed number of hotel personnel in service and at the hourly rate of €1, 80. The calculation will be adjusted upwards for each started hour.


The import of food and drink into the hotel by the event manager is strictly forbidden. Exceptions to the rule require the written agreement of the banqueting department of the hotel. In such a case a surcharge would be calculated and invoiced to cover general costs and lost revenue.

With signature on the reservation confirmation the event manager confirms agreement to and acceptance of the terms and conditions of booking indicated herein.